Rules & Regulations

Access to the library
Our Library is a public library and its materials can be used by everyone.

Membership registration
Membership can be obtained by 1) persons with permanent residence in Denmark 2) Nordic citizens, 3) foreigners holding a valid student ID from a Danish school 4) Danish libraries, 5) specialized foreign libraries 6) scientific institutions and other institutions within the field of architecture. 
    Registration as a member requires valid proof of identification, such as: health insurance certificate, student identity card, School of Architecture Student ID or any other picture ID stating the Danish cpr-number. The library runs a register of members with all membership data. Both the Danish health insurance certificate and the KADK Student ID can be used as library cards. Members with only temporary residence in Denmark, holding neither KADK student ID nor a Danish health insurance certificate, may borrow materials personally at the information desk. By registering as a member, users accept the library’s rules and regulations and assure to respect them.

Change of address
Members have to inform the library about any changes in their postal and/or email addresses.

Loss of library cards
The library has to be informed about lost or missing library cards as quickly as possible. Members are liable for transactions on their account until their card is reported missing.

Account statements
Information on borrowed materials etc. will only be given upon presentation of a valid library card or picture ID.

Borrowing period
Books can be borrowed for a period of one month. Magazines, audio-visual materials and graduation projects can be borrowed for 14 days. Audio-visual materials can only be borrowed by KADK students and employees for use on campus. The School of Architecture's graduation projects can only be borrowed by School of Architecture students and employees. Furthermore, there are some special collections that cannot be borrowed at all, but are solely accessible in the library’s reading room. Receipts are issued automatically for all borrowing transactions, stating the details of the borrowed materials and their return dates.

Renewals
Borrowed materials can be renewed (i.e. the borrowing period is being prolonged) up to three times, unless they are reserved by other users. You can renew your materials directly using the library’s home page.

Return
Users are given a receipt when returning materials. The receipt is your proof of having returned the respective items to the library. An extra receipt is given for the payment of fines. Outside opening hours, you can return items to the library’s post box, but note that this happens at your own risk and that they will only be registered the following day.

Responsibility for return
You are responsible for all materials registered on your account and for their return. On the return date, materials need to be handed in during opening hours. The library has an email reminder service, which is meant to support users in remembering the correct return dates. However, it is the user who is responsible for renewing or returning items in time.

Fines for late return
Fines will be imposed from day 1 following the return date. The library sends an email reminder three days before the return date, stating which items are due and when.
One week after the return date the library sends a first reminder.
Two weeks after the return date the library sends a second reminder.
One month after the return date the library sends a third reminder.
Should the materials not have been returned 45 days after the return date the library will forward the issue to Told&Skat.

Fines

Borrowing period expired	5 kr. pr. item
Borrowing period expired for more than one week	10 kr. pr. item
Borrowing period expired for more than two weeks	25 kr. pr. item
Borrowing period expired for more than one month	50 kr. pr. item
Should the materials still not have been returned after one month, the following is added:	+ 100 kr. pr. item administrational fee  + minimum 250 kr. pr. magazine  + minimum 500 kr. pr. book  + additional fees at Told&Skat

Blocked Access
You will be denied borrowing materials when you have a fine of 200 kr. or more on your account. Your account will also be blocked if you repeatedly fail to return materials or return them in bad condition. 

Substitution of losses
If materials are not returned in good condition or not at all, the person on whose account the respective items have been borrowed has to pay the expenses for repair or substitution.

Electronic resources
Please note that you use compact discs and other electronic materials at your own risk.

Service charges
For some of the library’s services a small fee can be charged, eg. photocopies.

Borrowing from other libraries (ILL - inter-library loan)
Borrowing items from other libraries happens on the basis of their respective rules and regulations.

Breach of the rules and regulations
Breach of the rules and regulations can lead to temporary or permanent exclusion from the library’s services.